Is your warehouse prepared for all seasons?

Santa in the warehouse

Don’t let your warehouse go through the any season unprepared, especially winter. Avoid damaging your reputation, customer loyalty and your profit. Now is the time to start thinking ahead and use these 5 tips to help you get started.

Check and maintain all of your equipment

Don’t wait until the rush to find out that your equipment is failing and in need of service. You need to make sure that every single piece of material-handling equipment is ready to work overtime during the rush. This includes computer systems, printers, back up generators and power supplies, lift equipment etc. A quick inspection while you have a bit of breathing space will give you time to conduct any repairs or replace faulty equipment in time for any crucial demand peaks.

Make sure staff are fully trained

You will find that it is easy to hire temporary staff over any specific season, but finding trustworthy, capable temporary employees can be a challenge. Be among the first to hire as you will have the pick of the crop, you’ll be less likely to lose qualified candidates to your competitors, while allowing sufficient training time. If you’re having trouble sourcing staff, try implementing a small referral bonus and ask your current team to make recommendations for seasonal new hires.

Make sure staff are fully trained

A disorganised warehouse is an unprofitable and a more than likely dangerous warehouse. Utilise bins to precisely organise every shelf and improve picking/order turn-around, if you can, keep your most frequently ordered stock close to the ground where it can be and easily handled.

Doing this will help you to utilise best practice and help you to avoid making repeat mistakes - A disorganised warehouse is an unprofitable warehouse.

Order packing materials, well in advance

If you run out of packing materials during any busy period, you will encounter all sorts of problems, such as returns, breakages and potentially delay of dispatched orders, which can have a detrimental effect on your profit margin. 

Order stock efficiently

Your warehouse does not want to be sitting on a stockpile of unsold items. Before you order from a single supplier, make sure to compile an accurate forecast. It will give you peace of mind for the buying season and will help you to maintain your order volume.

Too little stock and you are going to run into a real supply and demand dilemma and too much stock and you may find that you are breaching safety regulations and may not be able to move round the warehouse efficiently.

Use inventory software to help you build precise models that show volume on a daily, weekly and monthly basis over the course of the year, especially high demand seasons.

Using a system like Warehouse Manager (WHM 200, WHM 1000 or WHM X3) in the day to day running of your business resolves problems such as the above, enabling you to dispatch more stock, quicker and in a more cost effective way - improving your bottom line and keeping your financial advisers happy throughout the year:

 >> Warehouse Manager for Sage demonstration <<      

 

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